Top Challenges within Biological Sample Management

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Adhering to a Clinical Trial’s Biological Sample Management Needs 

This blog is a part of the series, "CSM's Guide to Biological Sample Management".

The safe transport, handling and storage of biological samples is a cornerstone of successful research projects and clinical trials. However, challenges can appear in keeping samples safe, properly preserved, and organized. Clinical Supplies Management (CSM) has spent the last two decades partnering with research groups that want peace of mind when it comes to storing their irreplaceable biological samples.

There’s no doubt that a clinical trial may produce some biological sample management challenges. Improper biospecimen management can involve missing or mixed up samples, missing data, delays in reporting results, and badly organized biospecimen logistics. This mismanagement can dramatically affect the outcome of a clinical trial, leading to higher costs, sample and data loss, samples becoming unusable, and other preventable problems. 


Top Challenges for Biological Sample Management 

For any clinical trial management system, there are common pain points. Some of these include:


Top BSM Challenge #1 - Transporting Samples from Multiple Global Locations

Biological samples for a study are often collected from all over the world, but need to be stored in one safe location. There are plenty of options when choosing a biological sample management expert, but many do not offer global sample transportation. Transporting samples safely on a global scale is a difficult task that should be handled by a BSM company with experience. 

CSM has global logistics experience moving samples through customs and can manage samples through our international network of depots. We have professional procedures set in place to ensure the safe transportation of biological samples in multicenter studies. CSM owns facilities both in the US+EU with access to storage facilities worldwide through Clinigen.


Top BSM Challenge #2 - Compromised Sample Safety and Security in Biorepositories

It can be a devastating loss when samples go missing or have been compromised in any way. Collaborating with an experienced BSM company greatly reduces the risk to sample integrity. Above all, choose a provider that makes sample safety and security a priority. 

CSM has years of experience providing secure and safe BSM services. We have the relevant backup systems and alert systems needed that are crucial for sample safety and security. CSM offers 24/7 alert systems to our BSM clients where samples can be monitored at any time. 


Top BSM Challenge #3 - Small Storage Projects are Often Expensive

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Many larger BSM service providers do not have the ability to provide custom solutions and pricing for small storage projects. As a result, many organizations pay the premium to store their samples with these providers. Or, they have to manage samples in-house, which is another very expensive option. 

CSM offers competitive pricing and custom solutions for our BSM clients. We understand your needs and don’t charge premiums for unique, small storage projects. 


Top BSM Challenge #4 - Managing Samples Can Be Time-Consuming

It is time-consuming and costly for scientists and lab technicians to manage samples. In many cases, sample management is not a core capability of lab technicians. To make the process of sample management as efficient as possible, it is important to work with a BSM expert that is time-efficient and streamlines the process.

CSM has over 18 years of experience and is an expert in handling samples, coming up with innovative solutions (e.g. over tubing) for our clients. Instead of working with multiple vendors, we provide one point of contact, one solution, and one contract. We can provide solutions and manage logistics to meet your needs, including on-site services. All of these services are geared towards a simple, secure, and time-efficient client experience. 

Want to skip the rest? Call for a consultation to speak to an expert in the field and move your biorepository samples for free!


Top BSM Challenge #5 - Difficult to find a BSM Provider to Meet Your Unique Needs

Many organizations seeking BSM services have difficulty finding a provider that is agile enough to meet their unique needs. The need for out of the box, intuitive solutions are high and many providers do not have a solution that fits. 

CSM can adapt to project size and unique project needs. We can scale up and increase the number of freezers and storage capacity, since we have sufficient space and backup freezers available. No project is too small for us to manage at competitive pricing.


Biological Sample Management: How CSM Can Help 

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Flawless management of clinical trial biospecimens is critical because correct handling has a big impact on both the course and the results of clinical trials. A well-planned logistics strategy for biomedical samples collected during clinical trials is essential to cutting costs and optimizing quality. We commit to ensuring regulatory compliance, quality, and sample integrity by offering the best storage conditions at various temperatures, including cryostorage, for different phases of your clinical trials. 


Proper biospecimen management requires several elements, any of which can pose challenges. These necessary elements include:

  • Complete but secured traceability of all samples and aliquots, in a way that guarantees they are correctly identified on an individual basis.
  • A list of all the aliquots generated on different sites worldwide during a clinical trial.
  • Consolidation and verification of the data associated with that list of aliquots.
  • Transportation and storage of samples at defined packaging and temperature conditions.
  • Dispatch of samples to defined locations, such as analytical labs and storage facilities.
  • Management in compliance with good clinical laboratory practice (GCLP) requirements.


CSM: Supporting Your Worldwide Clinical Trial Needs

 CSM provides a flexible, integrated solution that includes organizing the transport of samples; storing the biological samples in our biorepository, and establishing a complete and verified list of stored biological samples. 

CSM’s agile team of logistics experts proudly offer efficient biological sample management solutions that meet the specific needs of your clinical study. By efficiently managing costs, avoiding missing samples or data, and other preventable problems, we take the worry and stress out of biological sample management.

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